Frequently Asked Questions

ImLate is a student attendance and visitor registration system. It lets visitors sign in and out by scanning RFID keys at terminal kiosks. The system tracks attendance, generates reports, and can synchronize with school management systems like iSAMS.

1. Log in to the Admin Panel at /admin.
2. Go to the Visitors section.
3. Fill in the Name, Surname, and toggle "Is Student" if applicable.
4. Click Save.

See the full guide: Managing Visitors

There are two ways:

From the Admin Panel:

1. Go to Visitors, select the visitor.
2. In the RFID Keys section, enter the key ID and click Add.

From the terminal:

1. Open /add on the terminal.
2. Enter the Visitor ID and scan the key.

See: Add Key | Visitors → RFID Keys

• Signed In — the visitor scanned their key and is currently in the facility.
• Signed Out — the visitor signed in earlier and has since signed out.
• Not Signed — the visitor has not scanned their key at all today.

The system determines the status by counting scan events: odd scans = sign in, even scans = sign out.

See: Attendance & Statuses

If ERP integration is enabled, the system runs a scheduled check during morning hours. Any student who has not signed in by the end of the main registration period is automatically marked as absent in iSAMS.

This applies only to students in the configured year groups.

See: Automatic Absence Marking

1. Log in to the Admin Panel.
2. Click your username in the top-right corner.
3. Enter your new password and confirm it.
4. Click Change Password.

See: Profile

Ask another administrator to reset your password. They can do this from the Admin Users section by selecting your account and clicking Change Password.

See: Admin Users → Changing a Password

Yes. Each visitor can have multiple keys linked to their account (for example, a card and a key fob). Any of the linked keys can be used for sign-in.

The RFID Reader shows an error message saying the key is not found. The visitor should contact an administrator to register their key in the system.

No. ERP integration with iSAMS is optional. Without it, ImLate works as a standalone sign-in/sign-out tracking system. You still get visitor management, reports, and all terminal features.

• Admin — full access to all admin panel features (visitors, users, reports).
• Terminal — limited role intended for operating the sign-in terminals.